How to Add an Email Signature in Outlook

Setting up a professional signature in Outlook is straightforward whether you use the desktop app or Outlook on the web.

Outlook on the Web

1. Click the gear icon in the top right
2. Click "View all Outlook settings"
3. Go to Mail → Compose and reply
4. In the signature editor, press Ctrl+V to paste your signature
5. Select whether to include it on new messages, replies, or both
6. Click "Save"

Outlook Desktop (Windows)

1. Go to File → Options → Mail → Signatures
2. Click "New" and name your signature
3. Paste your signature into the editor with Ctrl+V
4. Choose your default signature for new messages and replies
5. Click "OK"

Outlook Desktop (Mac)

1. Go to Outlook → Preferences → Signatures
2. Click "+" to create a new signature
3. Paste your signature with Cmd+V
4. Set as default for new messages and replies

Tips for Outlook Signatures

• Outlook desktop uses Word as its HTML renderer — stick to table-based layouts for best results
• Images in Outlook signatures need to be hosted at a public URL
• Outlook may strip some CSS properties — our generator produces Outlook-compatible HTML
• Test your signature by sending an email to yourself

Create Your Outlook Signature Now